Materials and Purchasing Department

Materials and Purchasing Department

The Materials and Purchasing Department is considered one of the important and vertical departments in Oil Exploration Company. It undertakes the task of providing all the company’s needs and requirements for the continuity of the exploration work and supplying the seismic crews with all materials they need, whether through external tenders or local orders, following up purchasing operations and preparing purchases reports in addition to the customs clearance of contracts, reinforcement of  materials through stores control and delivering to the beneficiaries through the central stores, the department consists of five sections and two vertical units.

The Secretary:

Receiving and delivering official letters and notes, in addition to the administrative work of the Materials and purchasing department office.

Administrative unit:

Its tasks are to enter the incoming and outgoing official letters electronically to access the needed documents quickly.

Foreign Purchasing Section:

It consists of two units whose main tasks are implementing tenders, preparing, and following-up the implementation of contracts for supplying materials, equipment and non-consulting services to the company, it operates according to the instructions for implementing government contracts No. (2) for 2014 and the regulations attached, whose amounts exceed (100,000,000) one hundred million Iraqi dinars or its equivalent in US dollars,

in addition to receiving and sending e-mail and other works.

Local Purchasing Section:

It consists of two units and responsible for the procedures of executing local orders and contracts, following up with the committees of local procurement and moderating prices, and archiving orders and contracts.

Stores control and customs output Section:

It consists of two units and is responsible for enhancing the stored materials by preparing various orders with setting the symbolic numbers (vocab. No.) for all materials received and working on the stores programs as well as outputting the materials as customs from the various border ports after receiving the shipping documents and completing all administrative procedures with the port concerned.

Central Stores Section:

The Central Stores section receives materials for foreign and local contracts, in addition to local procurement orders, after conforming with the technical specifications. The materials are counted, sorted, and classified to be entered to their own stores, and entering the materials information in the store card, then the stored materials are delivered to the requisitioners.

Companies Qualification Section:

The tasks of the section are to qualify companies that want to contract or deal with the oil sector or previously dealt with in order to set unified technical standards for approval by all oil companies to qualify and evaluate factories and companies from which the basic and non-basic materials used in the oil industry are being imported.

Follow-up and tax accounting unit:

It is responsible for preparing the tax accounting form for foreign and local contracts, following up receiving of clearance letters for executed contracts, updating the blacklist of (people, banks, companies), archiving contracts for all years, preparing reports for the department, preparing answers and inquiries for external and internal parties.