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<span>Materials</span> and Purchasing Department Materials and Purchasing Department

Materials and Purchasing Department

The Materials and Purchases Department is one of the important and vertical departments and one of the pillars of the Oil Exploration Company, as it undertakes the task of providing all the company's needs and requirements for the sustainability of the exploration work and supplying the seismic crews with all the materials they need, whether through external tenders or local requests, and preparing the appraisal costs for all orders, tenders and civil works And follow-up of the procurement processes and the preparation of procurement reports in addition to the customs exit of contracts and the reinforcement of materials through warehouse control and delivery to the seismic crews through the central stores. The department consists of six sections.

Customs output section:

Its mission is to inform the Warehouse Control Division of the inventory materials that will be shipped by providing them with a packing list for the purpose of warehouse coding, and it consists of two units:

1- Customs clearance unit

2- Translation and task facilitation unit

Administrative work carried out by the section:

Receive the original shipping documents by the supplier company or through the financial department for the purpose of customs release and inform the warehouse control division of the warehouse materials that will be shipped by providing them with the packing list for the purpose of warehouse coding, as well as preparing answers to the incoming books and daily and monthly reports.

Inventory control section:

  • Control and reinforcement unit.

2 - Coding unit.

3 - Stationery store unit.

External purchases:

This section operates according to the instructions for implementing government contracts No. (2) for the year 2014 and its regulations, in addition to the Circular and directives issued by the supporting departments of the Ministry and the instructions of the Ministry of Planning and for orders whose amounts exceed (100 million dinars) or its equivalent in US dollars.

1- Tenders unit: In addition to its main tasks it carries out:

- Preparing the bi-monthly oil bulletin

- Preparing the quarterly opinion commission schedule

- Preparing the monthly report for tenders

2-Contracts unit:

  • Estimated Costs section :

- External cost unit

- Local cost unit 

  • Central Stores section, which includes:

1- Receipt store unit:

Receiving the reserve materials and assets as an initial receipt until the receipt procedures are completed and the materials are technically matched according to the order or contract, as follows:

A- Local materials:

To be processed from the local market by the Local Purchasing Committee.

B- Contracts materials:

To be received as initial receipt by the supplier companies after being examined by the examination and acceptance committee and their technical conformity.

2- Supplies and important storage unit:

Receipt of materials (oils, tires, batteries, electrical appliances, workers' equipment and other materials) from the receiving store through a document prepared by them and coded by the Inventory Control section, and they are stored on a regular basis.

3- Drilling and vibrators storage unit:

Receiving the reserve materials for vibrators, drilling equipment and generators from the receiving store and storing them on a regular basis. The requesting parties are prepared with the required materials by means of certified material withdrawal documents.

4- Heavy vehicle spare parts store unit:

Receive the spare materials for cars from the receiving store, and they are stored in a systematic manner. The requesting parties are prepared with the required materials through the certified material withdrawal documents.

5- Light vehicle spare parts store unit:

Receive light backup materials from the receiving store, and they are stored regularly. The requesting parties are prepared with the required materials by means of certified material withdrawal documents.

6- Crossed out materials store unit:

The written-off materials are received from the company's bodies and departments after conducting the write-off process for the materials in a formal way through the delisting committee, after which the evaluation and sale committees are notified to sell the canceled materials through a public auction.

7- Administrative unit:

Printing notes and books and saving them each according to its own file and following up the work of the censor system loading working hours for employees of the warehouse section.

8- Information and Self-Protection Unit:

Record the people and wheels all entering and leaving the stores site during and after the official working hours and protecting the security and safety of the site during work and after the official working hours.